Archive for the ‘Business Arising’ Category

Business Arising

Posted on: October 19th, 2016 by dsadler No Comments

Public Board Meeting – October 17, 2016

Long Range Facilities Plan

The Chairperson and the Superintendent provided background on the 15 month public consultation process to gather and share information that was initiated due to declining enrollment and seismic mitigation challenges facing the school district. The Chairperson noted the importance and timing of the next steps and advised that the Board would shortly meet with the Minister of Education and would request a meeting with Richmond MLAs.

The Superintendent advised that although the current closure process has been terminated, much work is still required with the Long Range Facilities Plan .

The Let’s Talk website will remain open but the current school closure process component would now be closed.  The community is encouraged to continue visiting the Let’s Talk website and to register on the site to ensure they are updated with all future information around the Long Term Facilities Plan.

Aboriginal Education Annual Report Update 

Assistant Superintendent Archer and Lynn Wainwright, Teacher Consultant, highlighted the strong cultural, educational and social emotion work that is being done by the Aboriginal Success Team, Teacher Consultants and staff throughout the district to support our Indigenous students, their families and all the students and staff in the Richmond School District.  They then shared the work done to create a new Aboriginal Education Enhancement Agreement.

Business Arising

Posted on: September 22nd, 2016 by dsadler No Comments

Public Board Meeting – September 19, 2016

Long Range Facilities Plan

The Superintendent presented her school closure report and provided rationale for her recommendation for consideration of closing 3 schools, Woodward, Dixon and McKay elementary schools.

She also noted that special public meetings of the Board have been scheduled for 6:30pm on:

  • Monday, September 26 at Woodward elementary
  • Tuesday, September 27 at Dixon elementary
  •  Wednesday, September 28 at McKay elementary

She advised that this would be a time for the school community to share whatever they need to in whatever way makes sense for them and it is also a time for the trustees to hear from that particular school community.

Select Standing Committee on Finance and Government Services – 2017 Provincial Budget

The Chairperson advised that the Board and its stakeholder groups have been scheduled to make a joint telephone presentation on Monday, October 3, 2016 at 5:05pm

Options for Collaboration Time Increase

To allow additional time for input and meaningful consultation, the Board passed a resolution to extend the report back timeline on exploring viable options for an increase in collaboration time to a later date.

Business Arising

Posted on: June 23rd, 2016 by dsadler No Comments

Public Board Meeting – June 20, 2016

1. Aboriginal Education
The Board received an update on Aboriginal education and a graduating student shared some school experiences.

2. Policy 100 Visioning Task Force Update
The Board received an update on the purpose of this taskforce, its work to date, next steps and the communication plan.

3. 2016/2017 Operating Budget
The Board approved its Annual Budget Bylaw in the amount of $236,209,314.

4. Annual Donations Report
The Board received a report on annual charitable donations to the district that totaled $281,295.65.

5. Five Year Capital Plan 2015/16 Submission
The Board approved its 2015/16 five year capital plan bylaw.

6. Schedule of School Charges
The Board approved its 2016/17 schedule of school charges for elementary and secondary schools, in accordance with the School Act.

7. June 10, 2016 MLA Meeting
The Chairperson advised that the topics discussed at this meeting included budget, the long range facilities plan, international student program and funding for exempt staff.

8. Long Range Facilities Plan
The Superintendent advised that new correspondence had recently been posted to the Let’s Talk website. She encouraged individuals to register on the site as a way of keeping up to date with all new postings.

Business Arising

Posted on: May 17th, 2016 by dsadler No Comments

Public Board Meeting – May 16, 2016

  1. The 2015 Carbon Neutral Action Report was presented. Now in its sixth year of being carbon neutral, energy savings and greenhouse gas emission reductions continue to be a priority in our ongoing commitment towards carbon neutrality.
  2. A committee of the whole discussion on proposed options to balance the 2016/2017 Operating Budget. Comments from meeting attendees were referred to the budget process and will be taken into consideration by trustees in their discussions.
  3. Open Houses for input into the Long Range Facilities plan will be held on Tuesday, May 17 and May 18 and May 19.
  4. The Board passed a resolution to approve a minor change to the 2016/17 Annual Facilities Grant Funding Bylaw.

CNG CNAR 2013_DRAFT Overview_SD38-Richmond Final

Operating Budget OPTIONS 2016 2017

 

What’s Up? Public Board Meeting Highlights- April 4, 2016

Posted on: April 7th, 2016 by dmatheson No Comments

Presentation, Special Recognitions, Briefs

Collaboration Time

The Board received reports on collaboration time from Boyd, MacNeill and McMath secondary schools and approved continued collaboration time for these schools into the 2018/19 school year.
In addition, the Board requested staff to explore viable options to increase collaboration time and to have a report back in September 2016.

Boyd Staff - Barb Raynor (Principal), Kim Matson, Jane Leung

Boyd Staff – Barb Raynor (Principal), Kim Matson, Jane Leung

MacNeil Staff - Marcy Timmins (Principal), Eve Minuk, Wendy Phillips

MacNeil Staff – Marcy Timmins (Principal), Eve Minuk, Wendy Phillips

McMath Staff - Mike Charlton (Vice Principal), Nik Nashland, John Ryan

McMath Staff – Mike Charlton (Vice Principal), Nik Nashland, John Ryan

International Student Program
The Board received a report on the benefits to the district of the Richmond International Student Program (RISP) and passed a resolution that recognizes the RISP as a program of choice. Recognizing the RISP as a Program of Choice will provide clarity for the Board in allowing it to make decisions in the best interests of our international students and/or the flexibility to make decisions in the best interests of our schools and the program.

Long Range Facilities Plan
The Board received a report, as part of the Long Range Facilities Plan, on the major challenge facing the district as a result of the impact of declining enrolment combined with the large number of schools requiring significant seismic upgrading. The report referenced the goal of achieving 95% capacity utilization across the district in order to access provincial government funding to remediate those high risk seismic schools and the legal and policy considerations being followed as the district moves through this process.

The Board then passed a resolution for staff to further initiate a consultation committee at each of the 16 schools being considered for closure in accordance with the requirements of Policy 704-R. It was emphasized that although at this time there are 16 schools being considered for closure this does not mean that a school will definitely close. The district’s public engagement site “Our Schools, Our Students, Our Future” http://letstalksd38.ca/our-schools-our-students-our-future will be used to provide information on upcoming open houses and to seek input through the next phases of this process.

Mark De Mello - Secretary Treasurer & Debbie Tablotney - Chair

Mark De Mello – Secretary Treasurer & Debbie Tablotney – Chair

Board Approved Bus Riders
The Board received its annual report on bus ridership which set out the criteria used to determine eligibility for bus service.

The Board then passed a resolution to continue bus service for the 2016/2017 school year for those students at schools served by the district’s transportation system, for whom safety concerns have been identified.

MLA Meeting
A meeting has been scheduled with Richmond MLAs to share information on the Long Range Facilities Plan process and ongoing funding challenges being faced by our district.

EXECUTIVE
The meeting was updated on the opportunity afforded to school districts by the Ministry of Education to create new frameworks for enhancing student learning that better reflects their local context and narrative and to provide flexibility for school communities to engage in a continuous cycle of improvement. This year is the beginning of this 3 year cycle.

STANDING COMMITTEE REPORTS
Education Committee
Nil.

Personnel & Finance Committee
Nil.

Policy Committee
1. The Board received a notice of motion regarding proposed changes to Policy 501.8: Student Registration, Enrolment and Placement. A recommendation for approval of these revisions will be presented at the April 18, 2016 meeting of the Board.

2. The Board also received a notice of motion regarding proposed changes to Policy 708: Video Surveillance. A recommendation for approval of these revisions will be presented at the April 18, 2016 meeting of the Board.

Audit Committee
Nil.

CORRESPONDENCE
The Board received a request from CUPE Local 716 to recognize Thursday, April 28, 2016 as the National Day of Recognition for Workers Killed or Injured on the Job. Flags in the district will be flown at half staff on that day and a one-minute cessation of work will take place at 11am on April 28.

The Board received a letter from The Honourable Alice Wong regarding a constituent’s concerns about the quality of public education and referred follow up on this correspondence to the Superintendent.

Business Arising

Posted on: February 17th, 2016 by dsadler No Comments

Public Board Meeting – February 15, 2016

2015/16 Amended Annual Operating Budget
The Board passed a bylaw approving the 2015/16 amended annual operating budget in the amount of $229,863,769.

Business Arising

Posted on: February 2nd, 2016 by dsadler No Comments

Public Board Meeting – February 1, 2016

Skills 2

1. Education Week
The Communications and Marketing Manager presented on the exciting events planned around Education Week that kicks off on Sunday February 28 until Monday, March 6.  For information on the various events please see the website http://edweek.sd38.bc.ca/

 2. Long Range Facilities Plan
The Secretary Treasurer advised that staff is continuing to work on putting together a report for the Board that sets out the details of the process going forward and hopes to present this report to the Board in March 2016.

 3. March 21, 2016 Meeting of the Board
The Board cancelled its March 21, 2016 meeting.  One public meeting of the Board is scheduled during that month and that will be on Monday, March 7, 2016.

4. Authorized Signatories of the Board
The Board passed a resolution updating its authorized signatories.

Business Arising

Posted on: January 21st, 2016 by dsadler No Comments

Public Board Meeting – January 18, 2016

Inclusive Learning Communities Task Force Update

Assistant Superintendent Archer provided information on the purpose of the Inclusive Learning Communities (ILC) Task Force and updated on the actions of the ILC to date and future potential directions. She said that the work of the ILC Task Force is an opportunity to review what we have been doing to support inclusion in our schools, provide guiding principles to frame our future inclusive practices and offer suggestions as to how we may organize differently and effectively to support student learning.

ILC Board Update Jan 2016

2015/16 Operating Budget and Local Capital Fund [standing item]

The Secretary Treasurer spoke to the Operating Fund and advised that the budget may be under some pressure in the latter half of the year as the Fall Recalculation indicated a reduction in operating grant income of +-$300,000. He then spoke to the Local Capital Fund where expected expenditures are in the $4 million range. These expenditures include capital lease payments, vehicles, furniture and equipment, computers, software and building upgrades. He advised that budgeted and projected expenditures in both funds will continue to be closely monitored as actual costs materialize.

Operating and LCR public Memo Based on Dec 31 2015

Long Range Facilities Plan [standing item]

The Secretary Treasurer advised that the first phase of gathering public input has been completed and staff is continuing to work on that input with an anticipated date to of March 7 to provide the Board with suggested next steps. He encouraged the community to continue to visit the district website where updates on school facilities will be posted.

Business Arising

Posted on: January 6th, 2016 by dsadler No Comments

Public Board Meeting – January 4, 2016

Trustee Committee Appointments – the appointments to the Board’s standing committees as well as various internal and external committees for 2016 were approved. These appointments are effectively immediately and will remain in place until December 2016.

JAN_2016 COMMITTEES

2015/16 Operating Budget – The Secretary Treasurer advised that as a result of an approximate 1.5% increase in student enrolment in the province that the Ministry of Education had now distributed its hold back funds to those districts with a student enrolment increase. As our district has not had an enrolment increase, we will not receive any additional funding this year. Our district does not budget for these hold back release funds that in previous years have provided a cushion but staff will continue to closely monitor expenses against budget.

 

 

Business Arising

Posted on: December 9th, 2015 by dsadler No Comments

Public Board Meeting – December 7, 2015

2016 Provincial Budget Consultation Process

The Board and its stakeholder groups once again presented to the Select Standing Committee on Finance and Government Services as part of the province’s budget 2016 consultation process.  The Select Standing Committee recently released its report and it includes a substantial section devoted to education and provides recommendations related to funding for the K-12 sector.

Board Public December 7 2015 Report of Select Standing Committee